Last Updated November 1, 2025
At Mitchell Law Firm PC, your privacy is important to us and we are committed to protecting your privacy. This includes monitoring relevant legal and regulatory requirements and utilizing appropriate security measures in order to protect your personal information.
This Policy explains how we collect and use your personal information. Please take your time to review this Policy as it will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please exit our website. If you have any questions, please contact us at info@mitchlawfirm.com.
Personal Information We Collect and Use
For the purposes of this Policy, personal information is defined as any information that could reasonably be associated or linked, whether directly or indirectly, to an identified or identifiable individual or household. We may collect personal information from you:
· When you provide it to us or we collect it from third parties during the course of our providing legal advice, representation, or services to you;
· When you send us such information, such as when you submit forms on our website, social media pages, or when you submit questions or requests to us;
· When you visit any of our website, as part of general analytics on visitors to such sites (see notice on cookies for more information);
· When you contact us by any means, as we may keep a record of that correspondence;
· When you visit our offices or attend our events; and
· When you consent to provide your personal information, we may collect special categories of personal information in connection with registration for and access to our events or affinity groups.
In the course of providing you legal advice, representation, or services, you may provide us personal information about others, such as your agents, affiliates, employees, directors, partners, or business contacts. It is your responsibility to ensure that you have a legal basis to process such information and transfer it to us. Once it is transferred to us, we may then process and disclose such personal information as described in this Policy.
Over the past 12 months, we have collected or received personal information, including:
· Identifiers, such as a real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, phone numbers, account name, social security number, driver’s license number, passport number, or other similar identifiers;
· Personal information as defined by § 1798.80 of the California Consumer Privacy Act;
· Characteristics of protected classifications, including race, religion, national origin, creed;
· Commercial information, including records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies;
· Internet or other electronic network activity information;
· Geolocation data;
· Biometric data;
· Audio, electronic, and visual information;
· Professional or employment-related information;
· Education information;
· Inferences drawn from personal information; and
· Sensitive information, such as:
o Social security numbers, driver’s license numbers, state identification cards, or passport numbers.
o Consumer account log-in, financial account, credit/debit card number, and other account credentials;
o Racial or ethnic origin, religious or philosophical beliefs, or union membership; and
o Contents of email, mail and text messages.
Special Categories of Personal Information
Some data privacy laws, including United Kingdom and European Union General Data Protection Regulation (“GDPR”), classify certain categories of personal information as Special Categories of Personal Information.
We may collect special categories of personal information about you for which we act as a data controller when we collect personal information in this manner. Special categories of personal information may include certain demographic information about you such as race, ethnicity and sexual orientation. For example, we may collect information about your race, ethnicity and sexual orientation when you apply for a job with us if you choose to disclose such information. We may also collect information about prior criminal convictions and offences in connection with your application for employment with Mitchell Law Firm PC, and other special categories of personal information as part of background checks that we conduct on job applicants and/or clients and as part of providing services on behalf of our clients. If you provide us with, or we collect, any special categories of personal information, or criminal conviction data, on yourself, we will separately ask you for consent before we agree to the processing of such personal information.
Automated Decision Making
We may use automated decision-making processes when evaluating inputs, detecting fraud, or tailoring services. These decisions are based on personal information such as a real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, phone numbers. If you are subject to a decision that significantly affects you, you have the right to request human review, to express your point of view, and to contest the decision, where applicable by law.
Use of Artificial Intelligence (AI)
We use artificial intelligence (“AI”) technologies on our website to enhance and improve our services. When AI systems process personal information, we do so in accordance with applicable data protection laws and ensure that appropriate safeguards are in place. Our use of AI may involve:
· AI tools may analyze information you provide (such as website interactions or communications) to help us improve services or provide personalized experiences.
· While AI may assist in decision-making, human review and oversight are maintained for important outcomes.
· We do not use AI systems in ways that would unlawfully profile or make automated decisions about individuals that have significant effects without consent or a lawful basis.
We work with trusted service providers who implement strong security and privacy measures to protect your data. Any personal information shared with AI tools is handled in compliance with our Privacy Policy and applicable data protection regulations, such as the GDPR or California Consumer Privacy Act (“CCPA”).
How We Use Your Personal Information
We may use personal information we collect about and from you to:
· Provide you legal advice, representation, or services;
· Manage our business relationship with you, for example, as part of billing and collection;
· Respond to your requests and inquiries;
· Enable your participation in events and affinity groups;
· Confirm your identity and allow us to carry out checks in the interest of security and to prevent fraud;
· Carry out our obligations under any contracts entered into between you and us;
· Notify you about any changes to our services or our websites;
· Comply with legal and regulatory requirements that apply to us, enforce our terms and conditions, and protect our rights, privacy, safety, or property, or that of our affiliates, you, or others; or
· Improve the services that we offer.
From time to time we will contact you to provide you with information on our services or events that we think may be of interest to you. We will not contact you with such marketing communications unless, in accordance with applicable laws, you have consented to such contact or we have a legitimate interest, for example, if our contact relates to services that we have already provided to you.
SMS consent and phone numbers will never be shared with third-parties or affiliates under any circumstances. SMS consent is not shared with any third-parties or affiliates for marketing purposes. To opt-out of communications, you can unsubscribe from our communications at any time by contacting us at info@mitchlawfirm.com, or replying “STOP” or “UNSUBSCRIBE” to any SMS messages that we send. You will then be removed from any SMS communications for marketing lists. However, we may still communicate with you, for example, to send you service-related messages that are necessary or prudent in the course of our compliance with any duties owed to you or under the law, to respond to your requests, or for other non-marketing purposes.
Lawful Bases for Processing
We process personal information on one or more of the following legal bases:
· Your consent (in which case we will tell you at the time our purposes for using your personal information);
· In the course of providing legal advice, representation, or services to you;
· For the performance of a contract with you or to take steps at your request prior to entering into such a contract;
· To comply with our legal obligations; or
· Because of our or your legitimate interests in:
o Providing you legal advice, representation, or services,
o Ensuring the quality of the services we provide to you, or
o Communicating with you.
When We Share Your Personal Information
We do not sell your personal information. We may share your personal information with others, under the following circumstances:
· We will provide your personal information to our third party service providers to allow them to assist us with delivering the legal and other services that you have requested, such as:
o Accountants;
o Auditors;
o Credit reference agencies;
o Information technology and information security providers;
o Legal service and technology providers;
o Other industry or subject-matter experts;
o Records management providers;
o Client communication platforms (including text messaging providers, client portals, and telecommunication platforms);
o Artificial intelligence–enabled tools used for research, drafting, or document review, subject to confidentiality obligations; and
o Meeting support services, including recording, transcription, and multiple notetakers, used to maintain accurate records of client matters.
· We will share personal information with third parties as required in the course of providing you legal advice, representation, or services, including with respect to litigations, arbitrations, investigations, and transactions.
· We will share personal information with law enforcement agencies, governmental authorities, or regulators where we are under a duty to disclose or share such information in order to comply with any legal or regulatory obligation, or if we reasonably consider that this is necessary to help prevent or detect fraud or other crime or to protect the rights, property, or safety of Mitchell Law Firm PC, our clients, or others.
· We will disclose personal information if you have consented to any disclosure to a third party.
· Please note that when you interact with us through certain third-party platforms (such as client portals, telecommunication services, transcription providers, or other integrated applications), those platforms may also collect and process your personal information in accordance with their own terms of use and privacy policies. We do not control and are not responsible for the privacy practices of such third-party platforms, and we encourage you to review their policies carefully.
· In the event of a merger, acquisition, reorganization, or other corporate transaction affecting Mitchell Law Firm PC, your personal information may be transferred to the successor entity, subject to the same commitments set forth in this Policy.
Where We Transfer, Use, and Store Your Personal Information
We may transfer, use, or store your personal information outside of your home jurisdiction and, therefore, the laws of some of these destination jurisdictions may not offer the same standard of protection for personal information as your home country.
We currently transfer information to the following jurisdictions: the United States, Canada, the United Kingdom, the European Economic Area, China, Hong Kong, and Japan.
From time to time, as disclosed above, we may transfer your personal information to our third-party service providers. Transfers to our third-party service providers are to enable them to use and store your personal information on our behalf. We have in place a program to obligate our third-party service providers to offer your personal information an essentially equivalent level of protection as granted by us in this notice.
This program also ensures that, where your information is transferred to any jurisdiction outside of your home country, the transfer is done in compliance with relevant data protection legislation, regulations, and guidelines issued by relevant supervisory authorities. For transfers of personal information outside the UK and the European Economic Area to jurisdictions that do not have an adequacy decision from the European Commission, we ensure that there is a legal basis for this transfer and that we have put in place data transfer agreements that ensure appropriate safeguards are in place so that personal information is treated in a manner that is consistent with, and respects the EU, UK and other applicable laws and regulations relating to data protection. You can request further details by contacting info@mitchlawfirm.com.
How Long We Keep Your Personal Information
We will keep your personal information only for as long as necessary depending on the purpose for which it was provided and the periods specified in relation to the relevant system in our data protection policies.
When determining how long we will keep your personal information, we will take into account various factors, including:
· Legal obligations under applicable law to retain data for a certain period of time;
· Statute of limitations under applicable law(s);
· Status of ongoing legal engagements;
· Your withdrawal of consent (where applicable);
· Potential disputes; and
· Guidelines issued by relevant supervisory authorities.
How We Protect the Security of Your Personal Information
We have put in place measures to protect the security of your personal information.
These measures are intended to prevent your personal information from being accidentally lost, altered, disclosed, or used or accessed in an unauthorized way. In addition, we limit access to your personal information to only those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We also take seriously our legal and ethical obligations of attorney–client privilege, the attorney work product doctrine, and our professional duties of confidentiality. Nothing in this Policy is intended to waive or diminish those protections.
We have procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Unfortunately, the transmission of information via email is not secure. Despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Therefore, if you use email for communicating with us, we cannot guarantee that it will remain confidential while in transit.
To enhance security, we may use third-party services such as secure client portals, encrypted messaging platforms, video or telecommunication services, and transcription or note-taking providers. These third parties are required to protect confidentiality and use your information only as directed by us, though the use of third-party platforms may present risks outside of our direct control.
Your Rights
Under certain circumstances, and subject to legal conditions, you may have the right to object to the processing of your personal information, to request a copy of the personal information about you which we hold, to request cessation of sharing of personal information with third parties, or to request correction, cessation of use, or erasure of such personal information. For example, if you are a resident of California, you have the right to take these actions without fear of any discriminatory treatment pursuant to the CCPA.
If you are a resident of the European Economic Area (“EEA”) or the United Kingdom you have a right to take these actions at any time and will not be charged any fee. You also have the right to object to the processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal information for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
While you will usually not have to pay a fee to exercise these rights, in some cases, we may charge a reasonable fee if your request for access is clearly unfounded or excessive, or if you request multiple copies of the same information. Alternatively, we may refuse to comply with the request in such circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your other rights.
Please contact us at info@mitchlawfirm.com or 310-750-3201 if you wish to exercise any of these rights, if you wish to designate an authorized agent to exercise any of these rights on your behalf, if you wish to request further information about any of the above rights, or if you are unhappy with how we have handled your personal information. We will respond to your inquiry within the timeframes required by applicable laws and regulations.
If you are not satisfied with our response or believe our processing of your information does not comply with data protection law, you can make a complaint to the relevant supervisory authority. If you are based in the United Kingdom, this is the Information Commissioner’s Office (“ICO”):https://ico.org.uk/global/contact-us/. If you are located in Belgium, this is the Autorité de Protection des Données: https://www.dataprotectionauthority.be/citizen/actions/lodge-a-complaint. If you are located in Canada, this is the Office of the Privacy Commissioner of Canada (“OPC”): https://www.priv.gc.ca/en/report-a-concern/file-a-formal-privacy-complaint/.
Changes to Our Privacy Notice
We keep our Policy under regular review, and last updated it on May 17, 2025. Any future changes will be reflected within an updated version of this “Policy” and will be available on our website. Where appropriate, we may directly notify you of changes by email.
Contacting Us
It is important that the personal information that we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.
If you ever have any questions, comments, or complaints about this notice or any of its contents, please contact us at info@mitchawlfirm.comor 4413 Coldwater Canyon Ave, Studio City, CA 91604, USA, and we will be pleased to assist you.
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